“Seeking professionals in the International Development Field”.
Offering an excellent and dynamic working environment, professional development, equal employment opportunities and a competitive remuneration package, the Embassy of Switzerland invites potential candidates to apply for the following vacancy:
(Full-time position: 100%)
Scope of work: Under the general guidance of the Head of Finance, Personnel and Administration (HoFPA), as a Receptionist, you will be the representative of our Embassy’s first impressions on the guests and visitors. It will be your foremost responsibility to friendly greet all incoming guests, visitors, and members, help them with directions or any appropriate information that they need while maintaining a high level of confidentiality. You will be required to answer professionally phone calls and other inquires in a polite manner, and forward calls to the respective departments.
In your role as Administrative Assistant, you will need to perform a variety of administrative and staff support duties including organization of team events and logistics of Embassy staff and incoming missions, translation and correspondence, filing, handling and re-directing mail, and the like.
Required Qualification and Working experience:
•University degree or equivalent diploma (A certification in office management will be a plus)
•3-5 years of related experience (Experience in an office environment will be preferred)
•Ability to build positive relationships with high level of interpersonal skills
•Excellent talent to interact with people in a positive and courteous manner
•Strong written and verbal communication skills in English, Albanian and good command of French or German is required.
•Dependable, punctual and able to prioritize tasks in a flexible manner and according to importance
•Very good organizational/time management skills and multi-tasking capability without compromising on quality
•Proficient in handling office equipment including multiple lined telephones, printers, photocopy machines, as well as Microsoft Office Applications, specifically MS Word and Excel.
Interested candidates are invited to submit their application, specifying in the subject the position Receptionist-Administrative Assistant to [email protected] until 23 November 2018.
Only email applications will be accepted and must include:
•A cover letter outlining motivation
•An updated version of curriculum vitae with photo
•A list of minimum 3 professional and personal references with contact numbers
Please note: Only the candidates selected for the interviews will be contacted.